Terms of Service

About us

These terms and conditions apply to The China Guide, the principal point of contact, and all participants in the planned travel.

These terms and conditions apply from the time when the travel agent confirms that he/she has received the payment/deposit until the end of the tour (in the event of a complaint, the contract will end when the agreed services have been fulfilled).

These terms and conditions cover travel consulting services as provided by The China Guide, as well as all points mentioned in the following contract.


Private tour

Private tour refers to a personalized itinerary and package in China including the service you agreed on with your travel agent.

Small group tour

Small group tour refers to a tour that you join with other travelers on a fixed package that includes the following services:

  • The itinerary in China
  • The hotels mentioned in the itinerary
  • An English-speaking private guide
  • A driver and a vehicle of an appropriate size to accommodate all the tour participants
  • All domestic transportation arrangements (flights and trains) as mentioned in your itinerary
  • The services of your travel agent

Price and Quotation

The prices listed on our website are subject to change without prior notice. Quotations are also subject to change at any time prior to booking. Prices are quoted in the local currency, Chinese Yuan (CNY).


Private Tours: Depending on the itinerary and the start date of the tour, a deposit of 40-100% of the total tour price is required at the time of booking. The outstanding balance is due 30 to 15 days prior to the start of the tour.
Small Group Tours: A deposit of 500 USD/3,500 CNY per person is required to book one of our small group tours. The outstanding balance is due 60 days prior to the start of the tour.

Payment can be made by bank transfer, credit card (Visa or Mastercard) or any other method agreed by The China Guide. If the outstanding balance is under 2,000 CNY, it is possible to pay your guide in cash on the first day of the tour in Beijing.


The China Guide provides tour information and booking services in China. Our obligations, and those of our suppliers, are to take reasonable skill and care to provide the services or facilities that form part of your booking with us.

The China Guide will be liable if any important information regarding your tour is not provided. You are responsible for reading all the information provided to you. Any fees arising from your own negligence won’t be covered.

Local standards of China will be relevant regarding the contract and the quality of the services provided.

Carriage (by air land or sea) is subject to the terms and conditions of carriage of the actual carrier. This may limit or exclude The Chine Guide liability. Our liability will not exceed that of any carrier.

Compensation will not be payable in the event that an amendment, change or cancellation is due to an unusual or unforeseeable event or circumstance beyond our reasonable control including, but not limited to, war, threat of war, riot, civil disturbance or strike, terrorist activity (actual or threatened), industrial disputes, technical or maintenance problems with transport, machinery or equipment, power failure, natural or nuclear disaster, fire, flood, drought, adverse weather conditions, levels of water in rivers, acts of god, act of government, closure of airports, changes of schedule or operational decisions of transport providers, (each such event or circumstance being defined in these Booking Conditions as “force majeure”).

The China Guide reserves the right to substitute hotels, flights, trains, or cruises, to alter itineraries, or to cancel the tour prior to departure. If The China Guide has to cancel your tour before it starts, we will refund your money.

Special Requests

Whilst we will endeavor to comply with any special requests we receive (such as airline seating, dietary requirements or specific rooms) and will pass any special requests to the relevant supplier, however, we are unable to guarantee compliance with such requests and are not liable for any loss suffered in the event of such requests not being complied with.

Excursions and Activities

The China Guide agrees to use reasonable skill and care in selecting suppliers to provide excursions and activities as part of your contract. Such activities include boat trips, mountain climbing, and entering and exiting tombs and caves etc. You will receive relevant advice from our representatives during the activity. The China Guide is not responsible for any action or event that occurs after our agents have exercised their duty and taken the necessary care.

Any excursions and/or activities that you purchase separately from a local or third party once your trip has started will not form part of your contract with us.

Amendments and Cancellation

These policies apply to standard tours. Please contact us for policies regarding student programs or tours with special activities.

Amendments by You

If you wish to change your travel arrangements in any way after we have issued the booking confirmation, we will do our best to assist you in amending your arrangements after booking, but cannot guarantee that this will be possible.

If you or any member of your party is prevented from going on your confirmed trip for reasons beyond your control, for example, death of a close relative or jury service, you/they have the right to request the transfer of your/their booking to another person, subject to our prior approval.

Please note that in many cases, scheduled airlines apply 100% cancellation charges and will not permit name changes or other booking alterations.

The itinerary for small group tours is fixed and it is not possible to adjust the services included.

Amendments by Us

Amendment before Departure

Occasionally, it is necessary for us to make changes after your booking has been confirmed. If the change is minor, we will do our best to notify you in advance of departure. If the change is material (for example, a change of flight time by more than 12 hours, change of carrier, change of destination or change of accommodation to one with a lower official rating), we will notify you as soon as practically possible and offer you the choice of:

  • accepting the amended arrangements;
  • arranging an alternative trip of comparable standard if available with us
  • cancelling your trip and receiving a full refund of all money paid

Amendment during the Trip

If we are unable to provide a significant proportion of your trip whilst you are away, suitable alternative arrangements will be made for you at no extra cost for the continuation of your trip and we will, where appropriate, compensate you for the difference between the services contracted for and those supplied.

If it is impossible to make such alternative arrangements or these are not accepted by you for good reasons, we will give you the option to return to your point of departure or to another place which you have agreed (subject to flight/transport availability) and will, where appropriate, compensate you. This does not apply to minor changes in your accommodation, itinerary or transportation arrangements.

Cancellation by You

Cancellation charges reflect the many expenses The China Guide cannot recover if you cancel, even if you must do so due to illness, injury or personal emergency. These fees are not meant to be punitive. The charges made reflect the expenses The China Guide has incurred in administering your reservation and planning for your tour. We recognize that the majority of those who cancel their reservations do so out of necessity. Please note that we do not provide refunds for any unused portion of your trip, including failure to arrive, arriving late or leaving the trip early.

The “cancellation date” refers to the date that The China Guide receives notice of cancellation by email or phone call.

Refunds for Small Group Tours

  • 45 days or more before the tour starts: 100% of the tour price
  • 30 to 44 days before the tour starts: 90% of the tour price
  • 10 to 29 days before the tour starts: 60% of the tour price
  • 10 days or less: No refund

Refunds for Private Tours

Single City Tours:

  • 5 days before the tour starts: Full deposit
  • 2 to 4 days before the tour starts: 50% of your deposit
  • 24 hours or less before the tour starts: No refund

Multi-city Tours or Tours Including Flights, Trains or Hotel Bookings:

  • 45 days or more before the tour starts: 90% of the tour price
  • 30 to 44 days before the tour starts: 70% of the tour price
  • 10 to 29 days before the tour starts: 50% of the tour price
  • 10 days or less: No refund

Refunds for Tours That Include a Yangtze River Cruise

The deposit is non-refundable if the tour is canceled less than 20 days in advance.

For Tours That Include Camping and Sleeping on the Great Wall

The tour may be rescheduled more than 24 hours in advance without penalty. This allows for change of plans, illness or bad weather.

Cancellation by Us

Whilst we hope that we will never have to cancel your trip, this is very occasionally necessary and we reserve the right to do so. We will do our best to offer alternative arrangements of a comparable or better standard with any appropriate refund, or will give you a full and prompt refund of the price of the trip.

Complaints and Claims

If the service we offer is significantly different from the one we agreed when you booked, please inform your travel agent a soon as practically possible.

If you have any issues during your tour (for example, you can’t find your driver or your guide, you have an issue with the hotel we booked for, you have a problem with any of the suppliers…), please call your travel agent as soon as practically possible. If you fail to contact your travel agent, we are not liable to any fees you may incur.

In case of a complaint or claim for compensation, you must inform us by email, regular mail, or fax in writing within 15 days from the end of your tour. Relevant receipts and substantiating evidence must be attached to the letter of claim. The China Guide will not be liable for any claims made later than 15 days after the exact end of your tour. ■